September 2019 Council Minutes

Holy Trinity Council Meeting Minutes

September 10, 2019

We Gather In God’s Name

Opening Prayer

  1. Blessings
  2. Thank You Cards
  3. Devotions – Paul
  4. Meeting minutes August 13, 2019 - approved online

We Celebrate and Give Thanks for the Past

  1. Reconciling in Christ – discussion about first adult forum

    • a. Overall, people felt that it went well. Some questions showed a certain level of concern and anxiety, but most felt the process is being handled well thus far.

    • b. Suggestion to add “no applause” to the ground rules, as applause might silence those who want to speak after.

    • c. Future forums will be in the sanctuary, due to space concerns.

    • d. Some members of council heard from several people who had concerns. Many of the specific concerns voiced are topics which will be addressed in upcoming forums.

  2. Treasurer Report

    • a. See attached report.
  3. In and Out Fund Implementation update

    • a. A list was brought forward of current In and Out funds which fall within Council responsibility, with suggestions of how to consolidate them.
    • b. Motioned/Seconded/Approved: To accept the list and return it to the In/Out Fund Reconciliation Team.
  4. Secretary Report

    • a. Property Team: Our previous regular Wiggle Room attendant has left for college and will be unable to continue, at least for the immediate future. Our other Wiggle Room attendant, who has been filling in as needed but was not able to commit to regularity, now has her license and will be starting full-time as of this Sunday the 15th. Krissy will look at hiring a second attendant as a substitute, but will not act until we know if Juanita will be able to continue in the longer term.
    • b. Due to unavailability of painters we contacted, we are planning to paint the new Wiggle Room with the help of volunteers instead. The new room will probably not be done by the 15th but should be by the 22nd.
    • c. Office: Beginning Tuesday, Sept. 3, a new Tuesday AA group is meeting in our building from 7-8pm.
  5. Pastor’s Report

    • a. See attached report.
  6. Ministry Reports

    • a. Come Together – Joan No report.
    • b. Grow in Faith – Julie Working on schedule for the rest of the year. The Christmas pageant will be December 8th.
    • c. Serve the Lord – Paul Paul has been working with Nancy to figure out the different things she does and whether they could be broken up to be done by multiple people in the future. Suggestion to table further discussion until next month due to time.
  7. Church’s “highway” sign update – Pastor

    • a. Permit has been received. Property team is working on it.
  8. God’s Work Our Hands Update – October 6th

    • a. Plans are underway.
      • A group will go to My Friends Place to make subs for the shelter.
      • A group will go sing at the Pines retirement home in Newmarket.
      • Working on possible beach cleanup.
      • Working on a project to do at Church in between services.

We Look to the Future

  1. Upcoming Calendar review (next two months) a. Council Meetings: Oct. 8, Nov. 12
  2. Annual Meeting: forum discussion of budget on January 19th, Annual Meeting on January 26th.

Prayer of Thanksgiving and Guidance

August 2019 Council Minutes

Holy Trinity Council Meeting Minutes August 13, 2019

PRESENT: Tim Krick, Dave Smith, Joan Bauer, Julie Moore, Cristina Dolcino, Krissy Thistleford and Paul Karl.

We Gather In God’s Name Opening Prayer

  1. Blessings
  2. Thank You Cards
  3. Devotions – Krissy
  4. Meeting minutes July 9, 2019 approved online

We Celebrate and Give Thanks for the Past

  1. Proposal from Reconciling in Christ process a. Given 1 on 1 convos a lot of thought, decided offer group convos in open forums as well. i. Discussion of proposal from RIC team. Discussion of how to best insure that everyone has a way to be heard and express their thoughts. ii. Motion/Second/Approved: To establish Reconciling in Christ Team and authorize them to move forward with presented proposal dated August 13th 2019.
  2. Treasurer Report a. See attached report. b. Motion/Second/Approved: To raise minimum CD amount to $25,000, if necessary for favorable rates, at the discretion of the Treasurer.
  3. In and Out Fund Implementation update a. Many Funds will become line items and be funded annually as of next year. b. Some discussion of whether a process could be developed for quick turnaround of some donations to their respective destinations, rather than putting the money in an In and Out fund. Paul will discuss with team and report back.
  4. Secretary Report a. A storm took down our tent. The Thursday group took it down and put it back in storage. The tent itself was undamaged, but two or three poles were damaged and will have to be replaced. b. The periodic Fire Department inspection revealed several needed fixes. Property Team has begun working on some of the issues. c. Property team has accepted a bid to fill and seal cracks in parking lot, funds coming out of the maintenance budget. d. Wiggle Room move update: suggestion was made to allocate $2500 for work related to moving the Wiggle Room from the Property account. e. Scott Carson is spearheading an effort to update the membership rolls.
  5. Pastor’s Report a. See attached report.
  6. Ministry Reports
    a. Come Together – Joan i. Two volunteers on board to revitalize welcome kiosk in Narthex. b. Grow in Faith – Julie i. Meeting with committee next week, to gear up for the year. Pastor has made schedule for the coming year of forums and Sunday school and fellowship. ii. Successful VBS! Dedicated to Nancy Johnson. iii. Heidi will continue until we have a new plan in place for her position. No hard deadline.
    c. Serve the Lord – Paul
  7. Church’s “highway” sign update - Pastor a. Style for the sign has been chosen. Holding off for now until we see how the RIC forums go this fall, since logo would need to be added if that process goes through.

We Look to the Future

  1. Upcoming Calendar review (next two months) a. Council Meetings: Sept. 10, Oct. 8, Nov. 12

Prayer of Thanksgiving and Guidance

July 2019 Council Minutes

Holy Trinity Council Meeting Minutes July 9, 2019 Present: Dave Smith, Paul Karl, Joan Bauer, Tim Krick, Linda Edwards, and Krissy Thistleford.

We Gather In God’s Name Opening Prayer

  1. Blessings
  2. Devotions – Joan
  3. Meeting minutes June 11, 2019 approved online

We Celebrate and Give Thanks for the Past

  1. In and Out Fund a. In and Out Team reported back the final portion of a draft proposal of policy for funds. b. Motion/Second/Approved: Together with the memo from 4/30/2019, Council agrees to adopt those two items as a basis for policy moving forward. c. Implementation details to follow.
  2. Treasurer Report a. See attached report. On track with expected income and expenses at this point in the year. b. Investment policy: have not yet bought cd’s, given the amount of flux expected due to In and Out reorganization in the coming months.
  3. Secretary Report a. No report.
  4. Pastor’s Report a. See attached report.
  5. Ministry Reports
    a. Come Together – Joan- i. Went through Stewardship Database to match volunteers with possible tasks. ii. 60 individuals volunteered to participate in worship. iii. Fellowship team is a collection of individuals under a general umbrella rather than an organized “team,” but things seem to get done smoothly as is. iv. Welcoming Team is in the most need. They are responsible for 4 tasks:
  6. Make gathering area a welcoming environment
  7. Provide and maintain a visitor information center
  8. Offer to help anyone seeking additional info about what Holy Trinity has to offer
  9. Follow up on visitors and members who have not attended in a while v. Joan will send email to Greeters and those who have said they are interested in the Welcoming Team, asking for help with specific, focused tasks relating to these larger goals. b. Serve the Lord – Paul- i. Driving Daisies: After a number of prior unsuccessful attempts to coordinate rides to church for people, it appears we have our first successful one in place and running.
  10. Church’s “highway” sign update- Pastor a. Pastor will meet with contractor tomorrow.
  11. Reconciling in Christ process https://www.reconcilingworks.org/resources/ric/ a. Team will have proposal for council for August meeting.

We Look to the Future

  1. Upcoming Calendar review (next two months) a. Council Meetings: August 13, Sept. 10, Oct 8 b. VBS July 28 – Aug 1

Prayer of Thanksgiving and Guidance

June 2019 Council Minutes

Holy Trinity Council Meeting Minutes June 11, 2019 We Gather In God’s Name

Present: Dave Smith, Paul Karl, Joan Bauer, Julie Moore, Tim Krick, Linda Edwards, Krissy Birthisel, and Cristina Dolcino.

Opening Prayer

  1. Blessings
  2. Thank You Cards
  3. Devotions – Julie
  4. Meeting minutes approval o May 14, 2019 minutes approved online

We Celebrate and Give Thanks for the Past

  1. Investment Group a. Investment Policy Statement draft presented and discussed. b. Motion/Seconded/Approved to adopt the Investment Policy, to be implemented by the Treasurer along with two other congregation members to be chosen at a later date.
  2. In & Out Fund Report a. In/Out Fund Team will continue work streamlining the Funds, reaching out to individuals as needed for guidance on particular items.
  3. Treasurer Report a. See attached reports. b. Discussion of whether to approve bell cleaning/refurbishing. Altar guild has offered some of their budget for it, given that both areas fall under the umbrella of “worship”. c. Motion/Seconded/Approved that we accept the request of the donors to the altar guild fund that $2,000 of the funds in the altar guild In/Out funds be used as needed for refurbishing the bells.
  4. Secretary Report a. Property Team seeking volunteers. Also, property team has been working to clarify the document outlining the work for which Seacoast Cleaners is responsible. The team will discuss with Seacoast Cleaners and report back to council.
  5. Pastor’s Report a. See attached report.
  6. Ministry Reports
    b. Come Together – Joan i. No report. c. Grow in Faith – Julie i. Still some empty volunteer spots for VBS. d. Serve the Lord – Paul i. Coordinating rides for those who need them to church.
  7. Church’s “highway” sign update- Pastor a. Contacted two other companies for bids, but never heard back from one and the other was painfully slow to respond to all communications. Given that, it was decided to go with Portsmouth Sign Co.
  8. Reconciling in Christ process https://www.reconcilingworks.org/resources/ric/ A Committee of six met for the third time. The Pastor is not formally meeting with the group because it was recommended at the “Building an Inclusive Church” workshop that the Pastor should not be meeting with this committee. a. The committee continues to move through the “Building an Inclusive Church” booklet and recently talked about graceful engagement and one-on-one meetings. These meetings take place with various members (leaders and non-leaders) in the church to gather information about them as a person and their feelings about the church. If desired, couples could meet together. The one-one-one meetings are for listening and not for debate. The topics may include: what keeps you coming back to church?, where do you see HT going?, how could church be better?. If asked about the meeting’s purpose or if the topic of hospitality/RIC “comes up” then the RIC/“Building an Inclusive Church” process would be explained and if it’s something the church wants to pursue. Focus is not RIC at this stage, but to simply build relationships, gather information, listen, and see where the church is at. b. Committee will put an article in The Tidings and make an announcement in church so people have a heads up that one-on-one meetings will begin sometime in the future.

We Look to the Future

  1. VBS dates July 28-August 1 ... “Roar!”
  2. Motion/Seconded/Approved to accept with deep regrets the resignation of Nancy Johnson as Financial Secretary, with thanks.
  3. Motion/Seconded/Approved to appoint Dan Scammon as interim Financial Secretary.
  4. Little Free Pantry idea– similar to the Little Free Library but for groceries - Cristina http://www.littlefreepantry.org/ a. Given the amount of time and effort on a regular basis it would take to maintain, consensus was that the church would need a few people passionate about the project to adopt it in order to make it happen - not only to get it off the ground but to sustain it.
  5. Upcoming Calendar review (next two months) a. Council Meetings: July 9, August 13

Prayer of Thanksgiving and Guidance

May 2019 Council Minutes

Holy Trinity Council Meeting Agenda May 14 2019 We Gather In God’s Name

Opening

  1. Blessings
  2. Thank You Cards
  3. Devotions – Linda
  4. Meeting minutes approval • April 9 minutes approved on-line We Celebrate and Give Thanks for the Past
  5. Investment Group – Ed Mallon a. Ed presented a draft Investment Policy Statement. Council will deliberate and vote at a future meeting. Some discussion on how to best make sure our investments are socially responsible as possible.
  6. Treasurer Report a. See attached reports.
  7. In/Out Fund Study Team Report a. See attached reports. b. Certain funds’ purposes are unclear or have been lost over time. The In/Out team suggests making appropriate team leaders aware and ask their suggestions for how to proceed with those funds they are responsible for. The report also recommends three specific areas Council should address and actions to be taken. The report and topic will be on the June Council meeting agenda.
  8. Secretary Report a. No Report.
  9. Pastor’s Report
    a. See attached report.
  10. Come Together – Joan a. Worship rolling along. Genius signup for worship assistants going smoothly.
  11. Grow in Faith – Julie a. May 19 is official end of programming; finale planned, with a tie-in to VBS. VBS theme this summer is “Roar”. Year has gone outstandingly. b. Nine children going to camp this summer.
  12. Serve the Lord – Paul a. Crossroads House i. We have given to them in the past, haven’t recently. Discussion on whether to start giving to them again will be part of 2020 budget discussions. ii. Nancy Hansen has done a lot of work with meals with arranging meals for various church members. iii. Discussion on better ways to get the word out to people who want to help with meals for people in need. It was decided that we need to be better at getting the word out through multiple platforms (announcement, Facebook, Tidings, etc.)
  13. Church’s “highway” sign update a. Waiting on another estimate, so no discussion.
  14. Reconciling in Christ process https://www.reconcilingworks.org/resources/ric/ b. Pastor and Cristina went to a “Build an Inclusive Church” workshop in MA. Gave a good framework for how to have these conversations as a church. Ongoing, slow process. Group will meet again to discuss next steps.

We Look to the Future

  1. Set agenda for Semi-Annual meeting June 9. a. Possible minor parking lot upkeep, Property Team will get back to us. b. Pastor discussing vision for the fall c. Audit team? d. Budget review e. Date for God’s Work Our Hands: October 6
  2. Upcoming Calendar review (next two months) a. Council Meetings June 11, July 9, Aug 13

Prayer of Thanksgiving and Guidance

April 2019 Council Minutes

Holy Trinity Council Meeting Agenda April 9, 2019 We Gather In God’s Name

Present: Dave Smith, Paul Karl, Joan Bauer, Julie Moore, Tim Krick, Linda Edwards, Krissy Birthisel, and Cristina Dolcino.

Opening

  1. Blessings
  2. Thank You Cards a. Easter breakfast helpers b. Those who put banners up c. Tom and Michelle Bernth d. Congratulatory card for Eagle Court of Honor
  3. Devotions – Cristina
  4. Meeting minutes approval • March 14 minutes approved on-line We Celebrate and Give Thanks for the Past
  5. Secretary Report a. The signed re-covenant between Holy Trinity and Imanuel Indonesian Lutheran Church is now framed and hanging up by our Gathering Area entrance.
  6. Treasurer Report a. See attached reports.
  7. Pastor’s Report
    a. See attached report.
  8. Come Together – Joan a. Worship team has not met since beginning of season, but all is going well and running smoothly.
  9. Grow in Faith – Julie a. VBS planning is underway. Heidi is committed to staying through VBS but is unsure about after that, due to her new job. b. Our most regular Wiggle Room staffer will be going to college locally, so might be able to continue next year.
  10. Serve the Lord – Paul a. Paul recognized Bonnie Sanders during an interactive sermon for her ~25 years work with Dover Friendly Kitchen.
  11. In/Out Task Fund Review a. Kurk Kasik, Scott Carson, and Linda have been meeting and have made progress in their review. Many of the funds do go in and out on a regular basis and should probably be left alone. Some might be able to be cleaned up and closed. Other funds include designated giving (to disaster relief, etc.), which Council will need to decide how often to move out. The group will report to Council in May.
  12. Investment group a. Paul met with Rebecca Shrum and Ed Mallon to ask their recommendations of how to proceed. They provided Council with a sample investment policy statement as a place to start working. Discussion of how much to put in what sort of investment, and how much to keep as easily accessible. Discussion of also including a capital fund line item in the statement. b. Decision made to ask Rebecca and Ed for their recommendations, which Council will look at and come to a decision about in May.
  13. Church’s “highway” sign update a. Portsmouth Sign Company gave estimates at various price points. Decision was made to seek out estimates from a few other companies to see how they compare.
  14. Reconciling in Christ process https://www.reconcilingworks.org/resources/ric/ a. Due to schedule conflicts, an initial group has yet to meet, but will plan to meet at the end of April.
  15. Wiggle Room update a. The Wiggle Room will be moving to one of the empty classrooms. Discussion of obtaining furniture to turn current Wiggle Room space into a conference room.
  16. Discussion of doing a Beer and Pizza night at a local restaurant/bar, as we have done in the past.

We Look to the Future

  1. Upcoming Calendar review (next two months) a. Council Meetings: April 9, May 14, June 11 b. Semi-annual Meeting: June 9

Prayer of Thanksgiving and Guidance

March 2019 Council Minutes

Holy Trinity Council Meeting Agenda March 14, 2019 We Gather In God’s Name

Present: Dave Smith, Paul Karl, Joan Bauer, Julie Moore, Pastor Tim Krick, Linda Edwards, and Krissy Birthisel. (Cristina Dolcino: excused absence due to rescheduled meeting).

Opening

  1. Devotions – Dave
  2. Meeting minutes approval • February 19 minutes approved on-line We Celebrate and Give Thanks for the Past
  3. Secretary Report a. We got about 50 paper responses and about 50 responses in our database to the Contact Information insert that went in the bulletin for 3 weeks.
  4. Treasurer Report a. See attached reports.
  5. Pastor’s Report
    a. See attached report.
  6. Ministry Team Reports a. Come Together – Joan i. The banners have been hung for Lent, using a different method which should make it easier to change them in the future. b. Grow in Faith – Julie i. No meeting last month due to scheduling conflicts, but programming is complete and planned until May. Though a few people had to cancel last minute for the Women’s Retreat, and many came home early due to weather, it was still deemed very valuable by those in attendance. 18 people attended. c. Serve the Lord – Paul i. Attended Dover Friendly Kitchen last month. Very cold; not many served in person, but many took food with them for others they knew who could not make it out that night. Discussion of idea to recognize Bonnie Sanders for her 25 years of dedicated service to this program. ii. During Pastoral transition, Bonnie took on going to some DARLA (Dover Area Religious Leaders Association) meetings, and might be willing to continue doing so. She will talk to Pastor directly if it becomes too much.
  7. In/Out Task Fund Review
    a. A team is being formed and will meet to discuss the funds.
  8. Investment Group a. Ed Mallon has agreed to lead a group, along with Paul and possibly others. Group will meet and come back to council with suggestions for ways and amounts to invest.
  9. Church’s “highway” sign a. We might shortly be beneficiaries of a memorial fund which could be used toward putting up a sign that can be seen from the highway. Given previous estimates for what such a sign would cost, this would make it more feasible. Pastor will look in to whether those estimates are still current.
  10. Reconciling in Christ process https://www.reconcilingworks.org/resources/ric/ A group will meet April 8th to discuss what next steps might be, and report back to Council.

We Look to the Future

  1. Upcoming Calendar review (next two months) a. Council Meetings April 9, May 14, June 11

Prayer of Thanksgiving and Guidance

February 2019 Council Minutes

Holy Trinity Council Meeting Agenda February 19, 2019 We Gather In God’s Name

PRESENT: Pastor Krick, Dave Smith, Joan Bauer, Julie Moore, Cristina Dolcino, Krissy Birthisel and Paul Karl. (Linda Edwards: excused absence.)

Opening

  1. Thank You Cards a. Motion/second/approved: to get a $200 gift card for Jim McKenna in appreciation for work on heating system over the years.

  2. Devotions – brief discussion - Jesus Freak, chapter 6 (Follow Me) – Pastor

  3. Meeting minutes approval • Jan 8, 2019 minutes approved on line • Jan 14, 2019 special budget meeting minutes approved on line

We Celebrate and Give Thanks for the Past

  1. Secretary Report a. No report.

  2. Treasurer Report a. Grow in Faith expenses were more than expected in January due to high interest in the youth ski weekend. The difference between budget and actual can be taken from the Faith Formation In/Out Youth Fund. b. Discussion of how to approach funding for trips in the future, including the upcoming National Lutheran Youth Gathering, especially when there is more interest than anticipated.

  3. Pastor’s Report a. See attached report.

  4. Ministry Team Reports a. Come Together – Joan i. Music and worship team: Liturgical dance planned for Palm Sunday processional. ii. Suppers will be offered in Lent, on Wednesday evenings and Maundy Thursday. No supper on Ash Wednesday. Discussion of which groups will be responsible for which weeks. iii. Easter breakfast is ready to go.

b. Grow in Faith – Julie i. Ski weekend for youth was popular. See Pastor’s report for more. ii. VBS: July 28-Aug 1. Planning/training to be held in April or May. iii. Lots of buzz about upcoming adult forums.

c. Serve the Lord – Paul i. Will go to Dover Friendly Kitchen next week. ii. Discussion of DARLA (Dover Area Religious Leaders Association) and its various branches and different meetings. Pastor will work to discover which meetings it makes sense for us to attend.

  1. In/Out Task Fund a. Discussion of creation of a Funds Review Committee to go through In/Out funds, with the purpose of better understanding what we have and putting the money to its intended uses.

We Look to the Future

  1. Reconciled in Christ (RIC) a. Discussion whether to pursue the next steps in this process. Decision to move forward with forming a group to discuss next steps.
  2. Wiggle Room/Meeting Room a. Possibility of switching the meeting room and wiggle room discussed. Jill L. will be asked to put together a plan for whether that would be possible.
  3. Upcoming Calendar review (next two months) a. Council Meetings: March 12, April 9, May 14, June 11 b. Lenten suppers – 5:30 PM: March 13, 20, 27, April 3, 10 c. Palm Sunday: April 14, Easter April 21 d. June 9th: Picnic and Semi-Annual meeting

Prayer of Thanksgiving and Guidance

January 2019 Council Minutes

Holy Trinity Council Meeting Minutes January 8, 2019 We Gather in God’s Name

PRESENT: Pastor Krick, Dave Smith, Martha Belanger, Scott Carson, Linda Edwards, Ron Indorf, Joan Bauer, Julie Moore and Cristina Dolcino.

o Devotions: Jesus Freak, chapter 5 (Raising the Dead) o Meeting minutes approval • December 11, 2018 minutes approved on line We Celebrate and Give Thanks for the Past o Secretary Report • No report

o Pastor’s Report
• See attached report

o Treasurer’s report • As anticipated expenses were high in December, $38,626, primarily because much of the Social Ministry checks are written to organizations in December. Expenses exceeded offerings by $985. • 2018 accounting records are still being finalized, but it is expected that there will be approximately a $5,000 surplus for the year.

o Ministry Team Reports • Come Together:  No report

• Serve the Lord  Full team meetings for Social Ministry and Caring Connections will take place in February.  Delivered over 80 gifts to Toys for Tots.

• Grow in Faith  VBS planning underway  Ski Weekend at Calumet: 8 teens (so far) have signed up.  First Communion Classes: Pastor will be offering a first communion class in the late winter.

We Seek God’s Direction for our Church o Nominating Committee • The following people have accepted nominations to serve on the Holy Trinity Congregation Council  Krissy Birthisel: Council Secretary  Paul Karl: At Large (Serve the Lord)

We Look to the Future o Reviewed and updated the Annual Meeting Agenda • Discussion was held of how to manage the delegates to the ELCA Synod Convention in June. The decision was made to inform the congregation of the opportunity to serve and that nominations will be accepted and a vote held at the Annual Meeting on January 27.

o Budget • Reviewed the updated 2019 Budget. Council will meet again on Monday, January 14 at 5:00 to finalize the budget.

o Upcoming Calendar review (next two months) • January 20: Adult Forum-budget discussion • January 27: Annual Meeting • February 12: Council Meeting • March 12: Council Meeting

Prayer of Thanksgiving and Guidance

December 2018 Council Minutes

Holy Trinity Council Meeting Minutes

December 11, 2018

We Gather in God’s Name

PRESENT: Pastor Krick, Dave Smith, Martha Belanger, Scott Carson, Linda Edwards, Ron Indorf, Joan Bauer, Julie Moore and Cristina Dolcino. Opening Prayer • We Light the Christ Candle o Blessings o Thank You Cards

• Devotions: Discussion of Jesus Freak (Chapter 4: Forgiving)

• Meeting minutes approval o November 15 minutes approved online We Celebrate and Give Thanks for the Past • Secretary Report o Pastor, Scott and responsible Minister Team leaders met with Mark Donahue, Jon Koelker and Heidi Morrison for their annual conversations.

• Pastor’s Report: See attached report

• Ministry Team Reports o Serve the Lord:  Social Ministry sent $7,000 to the ministries being supported by the 2018 budget.

o Grow in Faith:  Christmas Pageant: Thanks to all involved in planning and organizing the pageant. It was a wonderful way to celebrate the hope, faith and love of the Advent season.

o Come Together:
 Joan met with the musician and choir directors to discuss and to update work agreements.

We Seek God’s Direction for our Church • Nominating Committee o Identified and are reaching out to candidates for the open positions on the 2019 Congregational Council (Secretary and Serve the Lord Ministry Team leader).

• Memorial Fund disbursements o Pastor is working with Byrl Short to identify ways to use the Memorial Fund ($4,200). One idea under evaluation is replacing the sign along the Spaulding Turnpike.

We Look to the Future • Treasurer’s Report o 2018 Financials: Through the end of November, giving is approximately $6,700 ahead of expenses. The projection is that at the end of 2018 we will be just about even with income and expenses and will not need to draw on monies in the cash funds to balance the budget. o 2019 Budget: Linda shared a first draft of the 2019 budget based on projected giving from Nancy Johnson and expenses from ministry teams. Linda will take feedback from our conversation, revise the draft and share with Council members an updated version prior to the January meeting.

• Upcoming Calendar review (next two months) o January 8, 2019: Council meeting January 8th o January 21, 2019: Covenant Renewal with Immanuel Indonesian and Adult Forum Conversation on the 2019 budget o January 27, 2019: Annual Congregational Meeting o February 12, 2019: Council Meeting

Prayer of Thanksgiving and Guidance

November 2018 Council Minutes

Holy Trinity Council Meeting Agenda

Nov 15, 2018

We Gather In God’s Name

Present: Pastor Krick, Dave Smith, Joan Bauer, Julie Moore, Cristina Dolcino, Ron Indorf
Absent: Linda Edwards, Martha Belanger Late: Scott Carson.

Opening Prayer

  • We Light the Christ Candle
    • Blessings
    • Thank You Cards
  • Devotions – brief discussion - Jesus Freak, chapter 4 – Pastor- Chapter 4 will be discussed in December
  • Meeting minutes approval
    • Oct 18, 2018 minutes approved on line

We Celebrate and Give Thanks for the Past

  • Treasurer’s Report
    • Financial Statements- Suggestion was made that pledge estimates seem to be greater than our anticipated budget. If this is finally determined to be the case one consideration is to replace the funds reduced last year in Social Ministry budge. Will wait and see final figures and then we’ll make a decision.
    • Preliminary budget
  • Secretary Report – Memorial Fund: One additional idea could be a “Welcoming Bench” close to the entrance of the church and a screen at the front of the Sanctuary
  • Pastor’s Report (incl. FFC job description update, Imanuel Covenant)
    • Pastor Tim expressed his thanks, generosity, gracious acts, and support during these last several weeks which has made an unbearable situation more bearable.
    • Special thanks to Scott for attending the service in Chicago, donations to the fund for suicide prevention, and support from Dave and others to give Pastor Tim the time to do what he had to do.
    • Job description for Faith Formation position will be completed so it matches the compensation.
  • Ministry Team Reports
    • Serve the Lord – Ron- He wrote blurb for the Tidings about God's Work, Our Hands day in October. The packaging activity that took place between services went well. Maybe a structure that could encourage more intergenerational interaction would be nice for next year. Afternoon “off-site” activities seemed to go very well. Some changes will be made to My Friend’s Place next time. Thanksgiving food contributions were overflowing and were taken by Barry and Phyllis this week. Toys for Tots – will start to be collected this week and is being led by Joan. Gifts are for children aged 2-12. Any brand-new unwrapped toys can be donated and will be delivered by Marine Corps to those in need. Suggestion lists will be available for church members. Pastor Tim- mentioned a “program” which involves making frozen dinners (4 servings) and these are placed in a freezer at church to be used whenever needed for whatever reason. Suggestion made to revisit this initiative in the future.
    • Grow in Faith – Julie – The program plan for faith formation is all set through Christmas. All materials have been ready to go which makes things run very smoothly. Pastor Tim thanked Heidi and the Faith Formation Committee for their support in planning and presenting the last intergenerational. Christmas Pageant is being planned by Leslie and she will again share her production knowledge and use of costumes. Sign-up sheet was completely filled with children!
    • Come Together – Joan- Worship Team hasn’t met this month but plans are set through Advent. Musicians contract have been signed by 2 out of the 3 individuals for 2017-18 and the 2018-19 contracts will hopefully be ready to be signed on February 1, 2019.

We Seek God’s Direction for our Church

  • Nominating Committee- Martha Belanger is heading this up and will meet on Dec. 2nd. Scott, Carson, Lois Lawrence, Nancy Hanson are also serving with consultation with Pastor Tim. The Nomination Committee has been formed to find “replacements” of Scott Carson and Ron Indorf on the Council.
  • Memorial Fund disbursements – one more additional idea was suggested- a “Welcoming Bench” near the parking lot entrance door.

We Look to the Future

  • Image License violation / fee – Picrights.com identified that HTCL used two pictures from Motor Sports images in June 2017 on the church site. We were asked to pay the rights for their usage. Dave shared his letter to Picrights.com and the steps he took to prove HTLC nonprofit status. HTCL was still required to pay $350 (slightly reduced cost) for our use of the pictures. Ron made the motion and Joan 2nd. All agreed to pay the image validation fee.

  • Other business – Audit report from Kurt and the work was very thorough. Linda Edwards, Kurt Kasik, and Barry Philbrick worked with strong collaboration. The audit team has made some recommendations. Dave will present our next steps to these recommendation in a future Council meeting.

Upcoming Calendar review (next two months)

  • Council meeting December 11th will begin at 5pm.
  • Council Meeting January 8th
  • Adult Forum – Budget January 21st
  • Annual Meeting January 27th

Prayer of Thanksgiving and Guidance

October 2018 Council Minutes

Holy Trinity Council Meeting Minutes

October 18, 2018

We Gather in God’s Name

PRESENT: Pastor Krick, Dave Smith, Martha Belanger, Scott Carson, Joan Bauer, Julie Moore and Cristina Dolcino. Absent: Linda Edwards, Ron Indorf

  • Opening prayer
  • We Light the Christ Candle
  • Devotions and discussion of Jesus Freak, chapter 3 (Healing)
  • Meeting minutes approval
    • September 11, 2018 minutes approved on line

We Celebrate and Give Thanks for the Past

  • Treasurer’s reports and 2019 budget discussion
    • Financial statement discussion
      • September expenses exceeded income by $6105 due in part to of an insurance premium payment.
      • Projected annual operating expenses for 2018 track very close to actual operating expenses for 2016, 2017 and the end of 2015.
      • Year over year there is a continued downward trend in offering; HOWEVER, 2018’s offerings are ahead of projected.
      • 2019 budget items for consideration:
        • Increased funding of the Faith Formation Coordinator Position with discussion of funding a full-time position in 2020.
        • Add a line item to the budget to add funds to our capital fund.
  • Secretary Report
    • Background Checks: Approximately 20 background checks are complete. Overall people have found that the process easy to use.
    • Wiggle Room: Two people have expressed interest in working in the Wiggle Room
  • Pastor’s Report
    • See attached
  • Ministry Team Reports
    • Grow in Faith: Consensus is that the 2018 programming is being well received.
    • Come Together: Music and Worship Team completed planning for the remainder of 2018
    • Serve the Lord: Thank you to Ron Indorf and the Social Ministry team for putting together the activities for God’s Work, Our Hands.

We Seek God’s Direction for our Church

  • Covenant with Immanuel Indonesian Congregation
  • Pastor will work with members of Immanuel to identify a Sunday that we can formally renew our covenant.

We Look to the Future

  • Nominating Committee
    • Martha, Scott, Nancy Hansen and a fourth person will make up the nominating committee.
  • Memorial Fund
    • Over the past year the memorial fund has increased by approximately $3500. The goal is for Council to identify ways to use the money that meet the requirements of Section 12.04 of the Bylaws cited below. Gifts and memorial Funds. The purpose of the Memorial Fund (s) is (are) to provide for members and friends a way to: Honor a deceased relative or friend, make a special gift to the church, and provide for future church needs or programs through giving, special contributions, the use of wills, or insurance.
      A. The monies given to the Memorial Fund (s) will be used (unless otherwise specified) for the special projects or purchases, which will glorify God, and will further the mission of this church here on earth. These monies are not intended to be used for the every-day operating expenses of the church. The church council must approve contributions for specified items or causes, which have not been previously approved by council, before being accepted.
  • Upcoming Calendar review (next two months)

    • November 15: Council Meeting
    • December 11: Council Meeting
    • January 20: Adult forum on 2019 budget
    • January 27: Annual Meeting

Prayer of Thanksgiving and Guidance

September 2018 Council Minutes

Holy Trinity Council Meeting Minutes

September 11, 2018

We Gather in God’s Name

PRESENT: Pastor Krick, Dave Smith, Martha Belanger, Scott Carson, Linda Edwards, Ron Indorf, Joan Bauer, Julie Moore and Cristina Dolcino.

Opening Prayer

  • We Light the Christ Candle
    • Blessings
    • Thank You Cards
  • Devotions: Dave Smith
  • Meeting minutes approval
    • August 14, 2018 minutes approved online
  • Pastor Tim Roser, Associate to the Bishop, met with Council to get feedback on our first eight months with Pastor Krick and next steps in our ministry together. Pastor Roser encouraged us to reflect on the question of “Where was God during our call process journey?”
  • Pastor led a discussion on the second chapter of jesus freak: Feeding.

We Celebrate and Give Thanks for the Past

  • Treasurer’s Report
    • Offerings were less than expenses but by less than $1000, in August ($24,729 offering versus $25,716 operating expenses). But year to date, offering versus expenses remains positive, $9303.
  • Secretary Report

    • Tech gift card

      • Motion/Second/Approved to send Sue and Ray Masse a $200 gift card in thanks for their many years of technology support. The gift card will be paid using funds in the IT Maintenance line item.
    • Background checks:

      • Pastor and Scott are beginning the background check process for members of the congregation using a vendor called Protect My Ministry. The people identified are in either leadership roles and/or working with our youth.
      • Motion/Second/Approved to authorize up to $1000 to fund background checks. Funds will come from the Administration category in the budget.
        • Note: Currently there is no line item in the budget to fund the background checks. A line item will be added in future budgets.
  • Pastor’s Report: See attached report
  • Ministry Team Reports

    • Come Together – Joan

      • Worship Team is finalizing plans for fall and into the Advent Season.
    • Serve the Lord – Ron

      • Social Ministry:
        • October 14: God’s Work, Our Hands
        • September 23: Caring Connections Meeting
    • Grow in Faith

      • Faith Formation Team is working on plans out through the end of the year.
      • December 9: Christmas Pageant

We Seek God’s Direction for our Church

  • Faith Formation Coordinator:
    • Motion/Second/Approved to renew Heidi Morrison’s contract as the Faith Formation Coordinator.
      • Note: Heidi’s initial contract expired on July 1, 2018, and she was continuing to work based on verbal agreement. This vote formalized the agreement.
  • Musician Contracts
    • Motion/Second/Approved contracts for Jon Koelker, Jonathon Bock and Ken Galle
  • Reconciled in Christ: Discussion moved to October

  • Audit Committee report: Report moved to October

  • Nominating Committee: A Nominating Committee will need to be created to identify new candidates to fill positions on Council.

We Look to the Future

  • Upcoming Calendar review (next two months)
    • October 9: Council meeting October
    • October 14: God’s Work, Our Hands
    • November 13: Council meeting November

Prayer of Thanksgiving and Guidance

August 2018 Church Council Minutes

Holy Trinity Council Meeting Agenda
August 14, 2018
We Gather in God’s Name

PRESENT: Pastor Krick, Dave Smith, Martha Belanger, Scott Carson, Linda Edwards, Ron Indorf, Joan Bauer and Cristina Dolcino. Absent: Julie Moore

Opening Prayer

  • We Light the Christ Candle
  • Blessings
  • Thank You Cards
    • Motion/Second/Approved to send a restaurant gift card to Heidi Morrison to express our thanks for her above and beyond work coordinating VBS.
  • Devotions –Cristina
  • Meeting minutes approval
    • July 10, 2018 minutes approved online
  • Discussion: Pastor led a discussion of the introduction and chapter 1 of Jesus Freak.

We Celebrate and Give Thanks for the Past

  • Treasurer’s Report
    • Overall expenses for the year are $10,291 below income with giving at 96% of budget and expenses at 88%.
    • Final payment for the carpet installation will happen this month and will come from the church’s money market account.
  • Secretary’s Report
    • The migration to our new website, electronic giving and church management system is on track. The migration team is currently in the process of validating data and identifying new protocols for using the systems.
    • Two new candidates have applied to work in the Wiggle Room. This will potentially give us a pool of 3 individuals for the fall.
  • Pastor’s Report
    • See attached report
  • Ministry Team Reports
    • Serve the Lord:
      • Ron met with Pastor to discuss next steps with Social Ministry and Ron will be holding a team meeting soon.
        • A key idea discussed was that all social ministry events do not need to start with the Social Ministry team. Members of the Holy Trinity Community should feel empowered to make recommendations and to coordinate social ministry opportunities.
          • September Council meeting topic: How can we help people who have social ministry (or other programming) ideas get them up and running?
        • October 14: God’s Work, Our Hands
  • Grow in Faith:
    • A letter will be going out to the congregation outlining the Faith Formation events and schedule for the fall.
    • September 9: Rally Sunday
  • Come Together:
    • Worship Committee is meeting tomorrow night to look at the worship schedule for the fall.

We Seek God’s Direction for our Church

  • Reconciled in Christ – Pastor / Cristina
    • Cristina and Pastor met to look at steps necessary to start the Reconciled in Christ process. The next step in helping us determine whether or not we will enter into this RIC process is a survey that Pastor will send to each member of Council.
  • Musician Job Descriptions:
    • Joan presented draft musician work agreements for review. Council members will review and provide her comments.
  • Covenant with Immanuel Indonesian Congregation
    • Tabled until September
  • Audit Committee report
    • The 2017 Audit Team met with the Financial Team to set the groundwork for the audit.
  • Dave and Linda met to address issues identified in the 2016 audit.
  • Insurance
    • Dave provided an update on his work with HTELC’s insurance carrier evaluating our current policy and a scheduled meeting with another insurance carrier to see what they might have to offer.

We Look to the Future

  • Upcoming Calendar review (next two months)
    • September 9: Rally Sunday and return to two-service schedule
    • September 11: Council meeting
    • October 9: Council meeting
    • October 14: God’s Work, Our Hands.

Prayer of Thanksgiving and Guidance